The Temerty Medicine Alumni Relations team is currently looking to hire a remote work-study student for the fall-winter program. The Alumni Relations and Events Assistant will provide general administrative support to coordinate alumni relations programming and special events for the Temerty Faculty of Medicine’s Office of Advancement. As we are working remotely tasks will be assigned and or modified so they can be performed remotely.
General administrative support for alumni engagement and special events including:
Maintain and update alumni records using online database and excel
Support the administration of alumni programming including creating communication materials and preparing meeting documents
Maintain calendar of departmental events, as appropriate
Assist in sourcing vendors for special events, such as A/V, catering, floral, venue bookings, etc.
Conduct telephone follow up with event invitees to confirm attendance
Assist in administrative preparation for special events, including invitation mailings, nametag printing/stuffing, etc.
Provide assistance on-site during special events, including set-up, registration, clean-up, etc.
Record special event outcomes and feedback, including tracking comments, compiling final attendance data, etc.
Assist in event follow up (i.e. assisting with merging and mailing of thank you letters, develop photos and send to attendees, send non-attendees event materials)
Research vendors, suppliers and venues in Toronto and in prospective regional event areas
Compile event collateral material portfolio
Other projects, as assigned
Skills and Qualifications
Organization & Records Management
Communication: written and verbal
Computer, Microsoft, Adobe, Internet
Superior organizational, time management and administrative skills
Proven ability to work both independently and on a team
Ability to meet deadlines where a high level of attention to detail is required
Excellent verbal and written communication skills
Demonstrated ability to communicate effectively and professionally with people of various levels, including Faculty leadership, students, staff, alumni and donors
Ability to work on multiple projects simultaneously
Excellent customer service skills
Excellent telephone skills
Ability to problem solve in difficult situations in a time-sensitive manner
Working knowledge of Internet and email procedures, substantial experience with Windows and Microsoft applications
If this position interests you, click on the link below to apply! If you have any additional questions about the application, please e-mail [email protected].