The Temerty Medicine Alumni Relations team is currently looking to hire a remote work-study student for the fall-winter program. The Alumni Relations and Events Assistant will provide general administrative support to coordinate alumni relations programming and special events for the Temerty Faculty of Medicine’s Office of Advancement. As we are working remotely tasks will be assigned and or modified so they can be performed remotely.

Job Description

Responsibilities:

General administrative support for alumni engagement and special events including:

  • Maintain and update alumni records using online database and excel
  • Support the administration of alumni programming including creating communication materials and preparing meeting documents
  • Maintain calendar of departmental events, as appropriate
  • Assist in sourcing vendors for special events, such as A/V, catering, floral, venue bookings, etc.
  • Conduct telephone follow up with event invitees to confirm attendance
  • Assist in administrative preparation for special events, including invitation mailings, nametag printing/stuffing, etc.
  • Provide assistance on-site during special events, including set-up, registration, clean-up, etc.
  • Record special event outcomes and feedback, including tracking comments, compiling final attendance data, etc.
  • Assist in event follow up (i.e. assisting with merging and mailing of thank you letters, develop photos and send to attendees, send non-attendees event materials)
  • Research vendors, suppliers and venues in Toronto and in prospective regional event areas
  • Compile event collateral material portfolio
  • Other projects, as assigned

Skills and Qualifications

Skills:

  • Interpersonal
  • Organization & Records Management
  • Communication: written and verbal
  • Motivated
  • Team player
  • Detail Orientated
  • Flexible
  • Time management
  • Reliable
  • Administrative
  • Computer, Microsoft, Adobe, Internet

Qualifications:

  • Superior organizational, time management and administrative skills
  • Proven ability to work both independently and on a team
  • Self-motivated
  • Ability to meet deadlines where a high level of attention to detail is required
  • Excellent verbal and written communication skills
  • Demonstrated ability to communicate effectively and professionally with people of various levels, including Faculty leadership, students, staff, alumni and donors
  • Ability to work on multiple projects simultaneously
  • Excellent customer service skills
  • Excellent telephone skills
  • Ability to problem solve in difficult situations in a time-sensitive manner
  • Working knowledge of Internet and email procedures, substantial experience with Windows and Microsoft applications

If this position interests you, click on the link below to apply! If you have any additional questions about the application, please e-mail [email protected].

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